For another more colorful option, access this free freelance invoice template in Google Drive. You can make your own freelance invoice template by downloading it and saving a copy to your own computer. Payment terms on a freelance invoice tell a client when they should pay and how much. Depending on what services you offer as a freelancer and how you run your business, select which payment terms work best for you.
- In the PDF version, the “Amount” column will automatically multiply the number of hours and rate.
- Creating an account on Refrens is necessary to use the free invoice templates.
- To access and use the invoice, just make a copy and start editing.
- We provide third-party links as a convenience and for informational purposes only.
- You need a flexible invoice template to fulfill all the different jobs and services you provide to clients.
Freelancing has grown so popular that it is even changing the way people talk about the workforce. The Gig Economy is the new term used to describe a world full of people who are freelancing. A gig is the name for the freelance job itself, and many contractors juggle more than one gig at a time.
Send Your First Freelance Invoice & Get Paid Faster
It also addresses confidentiality, dispute resolution, liability and intellectual property rights and signature fields make it legally binding. But you shouldn’t be embarrassed to ask to get paid for quality work. And you’ll start to see just how good it feels when a client actually pays you what you’re worth. Because freelancers don’t usually sell physical products, there’s a lot less headache in your accounting. You don’t have to worry about buying materials or how much it costs to produce whatever it is you’re selling. While invoices may seem like a pain to you—or maybe like an unnecessary step—most businesses that employ more than one person use them religiously.
Here are the steps you need to follow in order to easily create an invoice template in a word processor, Excel, or any other similar spreadsheet program, from scratch. This invoice template is great for any freelancer in a situation to refund money for a product (or, less commonly, a service already provided). If you spend most of the time creating invoices, when would you shoot photographs? Thus, this freelance photography invoice template is designed to satisfy your requirements and help you cut invoice mistakes. Guru is a site that offers jobs in designing, legal matters, education, secretarial, writing, and more. If you are interested in mobile websites, music, and blockchain development, try People Per Hour.
Outline the costs for your music production, live performances, and more with a downloadable musician invoice template that’s made for freelance musicians. Make sure you’re paid correctly with a professional-looking interior design invoice template. If you want to avoid downloading and editing an invoice template, FreshBooks offers an online free invoice generator that can help you create customized invoices online in just a few clicks. These might include bank transfers, checks, online payment platforms (like PayPal or Stripe), or others.
Invoice Templates for Freelancers
Sending your invoice directly to them can speed up the payment process. If you’re required to charge sales tax, value-added tax (VAT), or any other tax, ensure it’s correctly calculated and added to the invoice. This will largely depend on your region and the nature of your services. Some clients might also require tax identification numbers, so ensure you provide them if necessary. Begin by collating all necessary client details including the client’s name, address, phone number, and email address. It’s also useful to keep a record of the specific work you’ve completed, as this will make the invoicing process smoother.
Free Tools
A properly formatted invoice template makes it easy to track tax liabilities, apply appropriate tax rates, and provide necessary documentation during audits. Create a simple invoice by using this downloadable and printable Excel free hourly invoice template for freelancers. Create freelance invoice easily by using this editable and downloadable Excel invoice template for freelancers. A freelance business issues a Pro Forma Invoice to a client before providing the services, in order to provide the client with work estimates before actually starting work on their projects.
More Invoice Templates by Industry
For more, try Brad Hanks’ article featuring 7 tips for sending the perfect invoice. Now, on to some of the most common questions you might have about freelance invoicing. Enter your email below and we’ll send your new budgeting template right to your inbox.
Use this free service report template for Word to record the details of a service performed. It typically serves as a formal record for both service providers and clients, ensuring transparency and clear communication about the work completed. Be specific to avoid misunderstandings—list tasks, deliverables and any limitations. This ensures freelance invoice template excel both parties are aligned on what work is included and prevents scope creep. A service agreement is a crucial document that clearly outlines the expectations, responsibilities and obligations between a service provider and their client.
If you plan to charge a late fee, ensure it’s clearly mentioned in both your contract and the invoice, along with the grace period. This could mean hourly breakdowns, milestones achieved, or specific tasks completed. For each item, provide a brief description, the rate (hourly or per item), the quantity, and the total cost. Ensure it’s easy to understand, so the client is fully aware of what they’re being charged for. To use this free excel freelance invoice template, you should have Microsoft Office/ Microsoft Excel installed in your system.
So, use this freelance invoice template for excel, MS, and others to charge your several clients variably. Such modern invoice templates help you a lot with getting paid faster. And unlike many other invoicing tools, you can download the freelance invoice template in your preferred file format, such as MS Word, MS Excel, and PDF for free. Blank invoice templates offer unmatched flexibility, making them ideal for businesses that need to customize their billing process. Unlike pre-filled templates, blank formats allow you to customize every detail—from service descriptions to payment terms—ensuring each invoice perfectly matches your brand and client needs. To keep your freelance invoice looking professional—without having to outsource the design of your invoice—you may want to try one of the many freelance invoice templates we’ve collected below.
Free PDF Invoice Generator
It also includes payment terms, such as total cost, payment schedule and accepted methods. Another tool that is extremely easy to use when creating freelance invoice templates is Freshbooks. Yes, sending a self-employed invoice via email is an acceptable business practice. This is the most efficient way to ensure your client receives your bill.
- Fewer people keep a job for life, and more people want to dabble in a variety of enterprises before settling down.
- Since this is such a trend, business magazines and websites are covering freelancing topics carefully.
- Intuit does not endorse or approve these products and services, or the opinions of these corporations or organizations or individuals.
- Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo.
- Many small business owners have their own way of sending invoices.
- Without the following elements, a freelance invoice is incomplete.
The best choice is always to be in contact with your client about the invoice. You may even want to ask if they’re ready for you to send the invoice or if they have any concerns before you send it over. This all depends on when you’d like to get paid and what you’ve agreed upon with your clients. You may want to consider withholding the final delivery of any goods you’ve created for your client until they meet the terms of your invoice. The payment terms should be negotiated ahead of time and agreed upon in your contract.
But I will also admit there are certain circumstances when a freelancer may not need or want to send an invoice to a client. Choosing the wrong time to send your freelance invoice can make you seem needy, overly aggressive, or forgetful. Truthfully, what you include (or fail to include) on your freelance invoice could impact how well you get paid, how quickly you get paid, or if you get paid at all. Calculate your subtotal by adding up all of the amounts you charged for services.
In some cases, you may also want to create separate line items for different parts of the project so the client can see the costs broken down. Creating an account on Refrens is necessary to use the free invoice templates. After signing up, you can access all the invoices in one place which makes managing your business invoices a lot easier. Use these free templates to streamline the paperwork process in service management, but avoid using templates to manage the planning and execution of those projects. Templates are static documents that aren’t equipped to deliver on the dynamic nature of project management.
Using polished freelance invoice templates helps maintain professionalism, simplifies payments, and fosters strong client relationships. Yes, the FreshBooks freelance invoice template is completely customizable. The term “freelancer” can include anyone that offers their services on a need basis (not on salary). Common professions that work on a freelance-basis include writers, developers/programmers, graphic designers, proofreaders, transcriptionists, and careers that have an online or digital focus.